GoldenRules (Open)

This page is created to list up some important golden rules for education in Saito Lab.

Commitment to a schedule†

[started by Nugraha, 2015.09.08]

• If we have agreed upon a particular schedule, for example, symposium or conference presentation practice (and also we will be the presenter), then we have to come to the seminar room at least 15 minutes BEFORE the practice starts.
  • If we cannot come, please let other members know ONE DAY before the practice with an appropriate reason.
• We have to prepare our OWN NOTE PC for presentation.
  • Check the display connection can work with our PC.
  • TURN OFF the wireless network and sound so as not to disturb the presentation.
  • Do not bother other person's note PC because it's a waste of time.
• Although we adopt a flexible working schedule, a graduate student or researcher is assumed to be ALWAYS IN OFFICE at least around 9:00 am - 5:00 pm.
  • If we have other things to do outside our office, please put the NOTICE in Pukiwiki so that it is easy to check our position.

Communication in e-mail†

[started by Nugraha, 2015.09.08]

• Below is a basic sample of an e-mail to communicate with our colleagues:

  Dear ... -san / ... -sensei,
  (cc: ... if necessary)
  
  Good morning/afternoon/evening.
  
  Thank you for ... (say thank you for something that the colleague has been dealing with us)
  
  ... (main text... it's better not to use too much "I am .. " or "I ... " in the communication)
  ... (instead, using "We ... " or passive sentence construction is recommended)
  
  ... (one paragraph should not be too long, typically 4-5 sentences are maximum)
  ... (break the paragraph into some itemized list if we need to explain many things)
  
  Here ... is attached. (if we need to put attachments, always DOUBLE CHECK that we include correct files)
  
  Thank you.
  
  Best regards / Sincerely yours,
  Our name.

• ALWAYS REPLY quickly any message that is intended to us. That is, if we get any message started with "Dear Our Name", we really have to reply within 1 DAY.

• Our reply is not necessarily answering all the requests. At least our colleague should understand our situation by our replying to him/her. Give an appropriate excuse if we cannot fulfill the requests within 1 DAY.

Presentation golden rules†

[started by Thomas, 2015.01.10]

Please regard this as some tips on the do's and don't's of a presentation here at Saito Lab.

• The speech
  • Explain your outline precisely in the beginning
    • This is important to let your audiences grasp the global order of your presentation. Then they understand what topic you want to discuss.
    • "Explain precisely" means you describe briefly what is your topic, what is your goal, and how do you get the goal.
  • Please realize that audience do not understand completely the research you are doing.
    • Describing the fundamental theories underlying your research is a good starting point rather than going to deep with lack of attention from audience.
  • Communicate nicely
    • Listen carefully what the audience's questions then answer the questions properly. If you do not understand his question please confirm his question. It is better than answering something that is not asked and based only on your own assumption.
    • Describe everything mentioned on the slide (e.g. equations, figures, statement, etc.).
    • Use the physical terminology correctly.

• The slides
  • Make sure that you understand completely all slide you present
  • Make sure that your slide is eligible
    • Consider seriously your slide order
    • Do not put too many words in your slide. A few main phrase or main sentence are sufficient. Do not forget to put illustrative diagrams or images in each slide to make your presentation clear.
    • Consider also the aesthetic aspect of your layout. Where to put the figure, what is the scale of your letter etc.
    • Explain each picture, do not put pictures you are not going to mention and explain
  • Titles in every slide
    • There must be coherence between the title and the slide content

• The Plots
  • Any graph that is present in your presentation should have both axis properly identified, with their names and units. They should be very easy to read so that it is even possible to get any value directly by looking at the plot.
  • All plots have to be bordered.
  • Here is an example of what is acceptable

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